Embassy & Consulate Legalisation
Document Legalisation by MFA & Embassy or Consulate
Let us take care of all your document legalisation requirements – quickly, accurately, and cost effectively.
Our dedicated in-house team will personally handle every stage of the document legalisation process (including queuing at the Embassy!), ensuring that your corporate and private documents are legally valid abroad.
We do not outsource embassy legalisation work to third-party couriers.
The 4-STep Process
Original documents / agreements / authorisations are executed i.e. signed in front of or given to the Notary Public where they will be certified as true copies and/or affixed with Notarial Certificate(s) where applicable.
Documents with a Notarial Certificate are then submitted to the Singapore Academy of Law (SAL) for further certification.
Documents for overseas use are presented to the Singapore Ministry of Foreign Affairs (MFA) for legalisation.
The notarised and legalised documents are hand delivered to the relevant Embassy, Consulate, or High Commissioner's Office for further endorsement.
Original documents are given to the Notary Public to be authenticated/sighted. The Notary Public will make a copy of the documents and certify these (using their Notary Public stamp and signature) as being a “True Copy” of the sighted originals. (For Singapore use, often there is no need to affix a Notarial Certificate). Or, where documents such as authorisations (i.e. POAs, instructions to act on behalf of a Company) and agreements need to be signed in front of the Notary Public by the named parties, the Notary Public will witness the signing of the original agreement, make a set of certified true copies of the signed documents, and upon this set of copies affix a Notarial Certificate.
Documents with a Notarial Certificate are then submitted to the Singapore Academy of Law (SAL), by the Notary Public, for further certification. (This is a cautionary measure to verify that the Notary Public is registered with the SAL and authorised to issue Notarial Certificates). The SAL also keeps a record of each Notarial Certificate issued.
If the notarised documents are intended for overseas use, then these documents must be presented to the Singapore Ministry of Foreign Affairs (MFA) for legalisation.
Finally, if requested by the receiving party, the legalised set of documents is personally delivered to the relevant Embassy, Consulate, or High Commissioner’s Office for further endorsement/legalisation.
If you only need a set of documents authenticated and duplicated as certified “True Copy” copies, this can usually be done at the same time as (during) your meeting with the Notary public.
The processing time to issue a set of notarised documents with a Notarial Certificate (and to file a record of these with the SAL) is around 1-2 days from the day of your appointment with the Notary Public.
However, as illustrated above, if your notarised documents are dressed with a Notarial Certificate and intended for use abroad, the entire document legalisation process takes about seven (7) days.
NOTARY PUBLIC & SAL FEES
- The Notary Public’s fees for witnessing the signing of documents and affixing the Notarial Certificate are fixed and set out under the First Schedule of the Notaries Public Rules. The Notary Public is permitted, however, to charge a fair fee for the time needed to read and properly understand the documents to be notarised, as well as disbursements for additional costs (if any), such as: travel, translation services, etc.
- For the authentication of an original document and production of a certified True Copy by the Notary Public (no Notarial Certificate), the cost is $40 per page/document requiring the Notary Public’s stamp and signature (+ the cost of the Notarial Certificate and filing with the SAL – see below – if the documents are to be legalised by the MFA/an Embassy).
- For documents (such as authorisations/instructions to act, and agreements) executed in the presence of the Notary Public, the Notary Public will charge $40 per signature witnessed, per page/document to be notarised+ the cost of the Notarial Certificate and filing with the SAL (see below).
- For all notarised documents, the Notary Public is required to issue a notarial certificate. The fee for this notarial certificate is S$75.00. Therefore, the total base cost for the notarisation od a document/page is S$115 per document (consisting of the witnessing of one signature + Notarial Certificate).
- Following this, the fee for the Notary Public to certify the notarised documents with the SAL is $155.60 (comprising the Notary Public’s administration fee + the SAL’s filing fee).
MFA & EMBASSY FEES
- Fees payable to the MFA is $10.00 per document + our Process Agent fee per return trip (see below under ‘Our Fees’)
- Fees payable to Embassies and are set by the different Embassies or Consular Offices and vary accordingly + our Process Agent fee per return trip (see below under ‘Our Fees’)
- Our professional Process Agent fee for checking the accuracy and completeness of your documents that are to be certified as a True Copy/ Notarised, and for arranging an appointment with the Notary Public, starts from S$100.00 for the first document, and from $35 per document thereon.
- We also charge a service fee for for our time to deliver and collect your documents to and from the MFA and relevant Embassy or Consular Office. We recommend that you engage us for these services, as our fees are cheaper than those of law firms, and we do not use external courier services.
- Any out-of-pocket expenses or additional trips/time spent beyond our quotation will be charged as incurred.
- Our Process Agent Fee does include our time to check the completeness of your documents once they are returned to us from the Notary Public & SAL, before we deliver them to the SAL and relevant Embassy. However if you would like us to go through the documents in more detail, i.e. accuracy of the text, names, dates, etc, we will happily do this for you at an additional, very reasonable, cost.
- If you would like our corporate secretarial team or legal counsel to either draft or review your documents before they are Notarised, we can do this for you at an additional charge based on the complexity of the document and time required.
Notary Public Rates are fixed and set out under the First Schedule of the Notaries Public Rules.
All fees quoted exclude 7% GST.
Book an appointment
For reliable and affordable document legalisation services, contact us here or call:
+65 6324 1922
We look forward to giving you a competitive quotation and booking you an appointment with our associate Notary Public.